# News & Newsletter

This feature allows you to create news items that will be visible to affiliates on their portal (News, updates, etc.)

<figure><img src="https://help.tracknow.io/wp-content/uploads/2025/12/image-4.png" alt=""><figcaption></figcaption></figure>

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### Creating News

**News & Newsletter** → **Add News**

<figure><img src="https://1097958070-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FHX682uo79XLNkfkN58br%2Fuploads%2FRaGzxsHItrGe2n31TG4w%2Fchrome_Aaunfonudo.gif?alt=media&#x26;token=08af17e2-0c49-415d-8b4d-2bdbb857d604" alt=""><figcaption></figcaption></figure>

<figure><img src="https://1097958070-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FHX682uo79XLNkfkN58br%2Fuploads%2F94SeyHHeufJ5FZwIUdyx%2Fimage.png?alt=media&#x26;token=106b15a5-0982-4602-ae7e-5180bfe75161" alt=""><figcaption></figcaption></figure>

| Field                | Description                                                                                                                                                |
| -------------------- | ---------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Available Macros** | Use dynamic parameters within the content to personalize it for each affiliate (for example, affiliate name)                                               |
| **Title**            | Set a title for your news item (visible to affiliates)                                                                                                     |
| **Status**           | Choose the item's status (Active - visible to affiliates, Draft - not visible to affiliates, Inactive - to hide existing news items)                       |
| **Campaigns/Offers** | Select one or more campaigns to make this news item visible only to affiliates participating in those campaigns. (Leave blank to include all campaigns)    |
| **Affiliate Group**  | Select one or more affiliate groups to make this news item visible only to affiliates that are a part of those groups. (Leave blank to include all groups) |
| **Start/End Date**   | Set the start and end dates for when the news item is visible to affiliates                                                                                |
| **Thumbnail**        | Upload an image to use as the news item’s thumbnail, visible to affiliates                                                                                 |
| **Text Box**         | Enter the content of your news item                                                                                                                        |

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### Affiliate Notifications for News Items

**News & Newsletter** → click the **three-dot icon** under **Actions** → **Send As Notification**

<figure><img src="https://1097958070-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FHX682uo79XLNkfkN58br%2Fuploads%2FRVneqa4frOXIPhICxu90%2Fchrome_5SVfIt4BwI.gif?alt=media&#x26;token=7a304650-114c-4d3b-87b8-ab2619587f5a" alt=""><figcaption></figcaption></figure>

This will trigger a real-time pop-up and notification in the relevant affiliates’ portal when a new news item is added. Clicking it will direct them to the News screen to view the item.

<figure><img src="https://1097958070-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FHX682uo79XLNkfkN58br%2Fuploads%2F2fDNkNcx8B4M0JEvr67o%2Fchrome_alIr8gpmgl.gif?alt=media&#x26;token=b58597c1-14b4-4cae-8956-7c6205ca590b" alt=""><figcaption></figcaption></figure>

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### Email News Items to Affilaites

{% hint style="info" %}
You must configure a [custom email address](https://help.tracknow.io/knowledge-base/custom-email-address/) to use this feature.
{% endhint %}

**News & Newsletter** → click the **three-dot icon** under **Actions** → **Send As Newsletter**

<figure><img src="https://1097958070-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FHX682uo79XLNkfkN58br%2Fuploads%2FrKoJepB56dGtsLfQnHSx%2Fchrome_NJKqEXilO4.gif?alt=media&#x26;token=74229426-8d9e-4bdd-91e9-837479b3447b" alt=""><figcaption></figcaption></figure>

This will send the news item by email to the relevant affiliates, but only to those who agreed to receive promotional materials during registration.

<figure><img src="https://1097958070-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FHX682uo79XLNkfkN58br%2Fuploads%2FL75VJBJg3jVrz8PDq5gk%2Fimage.png?alt=media&#x26;token=021259de-032f-47b5-a754-9a5fd61a2395" alt=""><figcaption></figcaption></figure>

You can first send a test email to yourself to confirm the appearance of the email.